Carson City Board of Supervisors to discuss nursing student agreement with UNR, restoration projects and plan for federal grant

The next Carson City Board of Supervisors meeting is expected to take place on Thursday, Aug. 3, beginning at 8:30 a.m. in the Robert ‘Bob’ Crowell Board Room in the Carson City Community Center, located at 851 E. William Street.

Items on the agenda of discussion include special presentations of awards, multiple architectural restoration projects, an agreement for training spaces for University of Nevada, Reno nursing students and more.

Members of the public who wish to view the meeting but do NOT plan to make public comment may watch the livestream of the Board of Supervisors meeting at www.carson.org/granicus and by clicking on “In progress” next to the meeting date, or by tuning in to cable channel 191.

The public may provide public comment in advance of a meeting by written submission to the following email address: publiccomment@carson.org. For inclusion or reference in the minutes of the meeting, your public comment must include your full name and be submitted via email by not later than 3:00 p.m. the day before the meeting.

On the agenda:

Special Presentations:

— A special presentation to grant awards from the Carson City Senior Center to recognize William "Billy" Lavelle, owner of Carson City Bus Boy, Pastor Pat Propster with the Calvary Chapel and Phil Hyatt, owner of Carson City BBQ, for their commitment to the support of senior citizens in Carson City.

The organization is awarding these recipients for generously offering space, specialized
equipment and expertise for the Senior Center to prepare meals at Calvary Chapel
while the Senior Center kitchen was under renovation.

—A special presentation of the Employee-of-the-Quarter award to park ranger, Tyler Kerver.

The Employee-of-the-Quarter program recognizes outstanding employees whose efforts have helped the City achieve the strategic goals adopted by the Board of Supervisors and who have demonstrated an effort to fulfill the City's mission, vision and values.

Consent Agenda:

—A discussion and possible action regarding an application to remove $525,410.50 in uncollectible accounts receivable from the records of the Ambulance Fund.

The Carson City Fire Department's emergency medical billing and collection services contractor, Wittman Enterprises, notified Carson City that certain accounts receivable on the records of the Ambulance Fund are uncollectible. The Carson City Auditor applies to the Board of Supervisors for permission to remove uncollectible accounts.

—Supervisors will discuss and possibly act on the report on the condition of each fund in the treasury and the statements of receipts and expenditures through July 21.

—A discussion and possible action regarding a proposed $27,000 increase in fiscal year 2023 purchase authority, beyond the previously approved $125,000, for the purchase of personal protective equipment, including turnouts, other safety equipment and thermal imaging cameras resulting in a new, non-exceed amount of $152,000. This will be utilizing joinder contracts.

The Carson City Fire Department is responsible for providing personal protective equipment to all personnel who are active in the field. The additional $27,000 in purchase authority will be used to cover the last two personal protective equipment purchases during fiscal year 2023.

—Supervisors will discuss and possibly act on a proposed interlocal agreement between the Board of Regents of the Nevada System of Higher Education on behalf of the University of Nevada, Reno and Carson City’s Department of Health and Human Services. This agreement will be for the use of Human and Health Service facilities as a training site for UNR's nursing graduate and undergraduate students. If agreed upon, this agreement will run through June 30, 2028.

The proposed interlocal agreement sets the terms for the collaboration, where the Department of Health and Human Services will assist UNR's Orvis School of Nursing instructional program by providing nursing students training in the department’s facilities that offer family planning and immunization clinic activities.

—A discussion and possible action regarding authority to purchase food for Carson City jail inmates during fiscal year 2024 from vendors including, but not limited to, BakeMark Ingredients LLC, National Food Group, Nicholas & Co., Inc. and Roundabout Bread LLC dba Franco Bread, for a total of of $275,000.

This is an annual request for purchase authority by the Carson City Sheriff’s Office to purchase food for the jail inmates. The vendors are the four main suppliers from which food purchases for the jail are made.

—Supervisors will discuss and possibly authorize the Carson City Information Technology Department to purchase hardware components, software and related services to support the needs of Carson City’s various offices and departments during fiscal year 2024, for a total aggregate amount not to exceed $2,799,000, through eight joinder contracts.

The Information Technology Department relies on joinder contracts to purchase hardware, software and related services to meet the needs of the City’s various departments and offices. Each fiscal year, the department seeks authority from the Board of Supervisors to utilize appropriate joinder contracts to meet the City’s technological needs. The amount to be expended under these joinder contracts will be funded through the approved fiscal year 2024 budgets of various city departments and offices and the approved capital improvement plan, as has been the case for previous years.

—A discussion and possible action regarding authorization to purchase concrete and asphalt for citywide repairs from Pyramid Materials, Inc. dba American Ready-Mix and dba Western Nevada Materials for $95,000 through June 30, 2024.

Annually, the Carson City Public Works Department purchases concrete and asphalt for repairs citywide; due to cost increases and more repair work throughout the City, Public Works is projecting to spend up to $95,000 in fiscal year 2024.

—Supervisors will discuss and possibly act on approving a total expenditure not to exceed $157,294.62 to resurface the Carson City Senior Center Roof through (1) the purchase of roofing materials for a total not to exceed amount of $41,096.12 utilizing a joinder contract and (2) a determination that F&F Industries, Inc. dba Ponderosa Roofing & Steel Works is the lowest responsive and responsible bidder pursuant and whether to award the contract for the project to Ponderosa Roofing & Steel Works for a total amount not to exceed $116,198.50.

This project includes replacing the composite shingle roofing system on the Carson City Senior Center. The city would purchase roofing materials through the joinder contract for $41,096.12, which includes sales tax. Then Ponderosa Roofing and Steel Works will use those materials for their work to complete the project.

The not to exceed amount of $116,198.50 comprises the base bid amount of $105,635, plus a 10% contingency of $10,563.50. The engineer’s base bid estimate for the Project was $160,000. The project was approved as part of the fiscal year 2024 capital improvement plan.

—A discussion and possible action regarding a total expenditure of $312,757.45 to resurface the Carson City Public Works Building A and B Roof through the purchase of roofing materials for a total of $144,494.60 utilizing a joinder contract between Racine County, WI and Garland/DBS, Inc., as well as, a determination that CTR Roofing Ltd is the lowest responsive and responsible bidder pursuant to Nevada law. The board will determine whether to award the contract for the project to CTR Roofing for a total amount of $168,262.85.

This project includes restoration of metal roofing panels on the Carson City Public Works Building A and B. The city will purchase roofing materials through the joinder contract for $144,494.60, which includes sales tax. Then, CTR Roofing will use those materials for their work to complete the project.

The contract's $168,262.85 comprises the base bid amount of $157,255, plus a 7 percent contingency of $11,007.85. The engineer’s base bid estimate for the Project was $178,000, excluding roofing materials. The project was approved as part of the fiscal year 2024 capital improvement plan.

—Supervisors will discuss possible action regarding temporary staffing services for fiscal year 2024 utilizing State of Nevada joinder contracts for a total of $855,007.

The State of Nevada issued a request for proposals for temporary employment services in December 2020 and awarded contracts to Marathon Staffing Group, Inc., Manpower Temporary Services and Arco Service Corporation. The staff has reviewed the contracts and recommends joining all three, which will provide a wide selection for temporary staffing needed for fiscal year 2024. The not to exceed amount of $855,007 will be funded from hourly and project accounts of various city departments and elected offices.

End of Consent Agenda

The board will now discuss the items pulled from the consent agenda.

—A discussion and possible action regarding proposed contracts from the Carson City Sheriff's Office with LexisNexis Coplogic Solutions Inc. at no cost. The sheriff’s office will provide collision reports to LexisNexis for purchase by the public through LexisNexis Buy Crash and LexisNexis will provide analytics, remit a portion of the proceeds to Carson City and provide licenses for Experian AutoCheck for CCSO use, for a term that may be terminated by either party with written notice for cause.

LexisNexis Buy Crash is a traffic collision report request fulfillment tool. It automates and streamlines the process of fulfilling collision report requests, thus minimizing the manual process. LexisNexis will remit a portion of the proceeds to Carson City, provide the sheriff’s office with powerful analytics, dashboards, a crash mapper tool and investigative insights, and provide ten licenses for Experian AutoCheck as part of the sheriff’s office’s investigative insights tool.

—Supervisors will discuss and possibly act on a proposed resolution concerning the financing of certain recreational facilities; directing the Carson City Clerk-Recorder to notify the Carson City Debt Management Commission of the City's proposal to issue general obligation park bonds additionally secured by pledged revenues, in the aggregate principal amount of $5,000,000; providing certain details in connection therewith; and providing the effective date.

The proposed resolution directs the Carson City Clerk-Recorder to give notice to the Carson City Debt Management Commission of the city’s intent to issue general obligation park bonds in an amount of $5,000,000 in order to acquire, reconstruct, construct, improve, extend and better recreational facilities including, but not limited to, improvements at the John D Winters Centennial Park Complex.

—A discussion and possible action regarding Carson City’s proposed 2023-2028 consolidated plan, which must be submitted to the U.S. Department of Housing and Urban Development for Carson City to remain eligible to receive entitlement grants directly from HUD.

The Carson City Grants Administrator has led efforts to prepare the proposed consolidated plan, which is required for Carson City to obtain Community Development Block Grant funding directly from HUD. The City held a public hearing on July 20, where the board provided recommendations. Staff incorporated those recommendations into a new draft which is being brought back to the board for consideration.

For the entire agenda, please visit: https://www.carson.org/government/city-meetings-live-broadcast-and-archives/agendas/board-of-supervisors-agendas-with-supporting-materials.